Published: 18.05.2021.
Updated: 21.11.2024.

General Privacy Policy of the Single Website Platform

Your privacy and data protection is very important to the webmaster of the Single Website Platform. We assume that if you are reading this Policy in connection with the consent required of you in connection with the processing of your personal data, you have read this statement and agreed to the processing of your personal data before submitting your personal data.

Public administration is committed to openness and transparency, so by providing us with your personal data, we have described how personal data is processed on the Single Website Platform and for what purposes. Before processing personal data, we evaluate the lawfulness of the data processing activity. We process personal data on the basis of official authority and legal obligations applicable to it.

The purpose of the privacy policy of the Single Website Platform is to comply with the principles of personal data processing contained in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation) (hereinafter - GDPR), to provide general information regarding the processing of personal data organised and performed by the State Chancellery.

The personal data controller of the Single Website Platform shall be the State Chancellery (SC). The personal data processors of the Website Platform shall be the institutions of the websites included on the platform, the maintainers of the platform - the State Regional Development Agency (SRDA), the hosts on technical resources - the Information Centre of the Ministry of the Interior (ICMI) and the technical service providers - Latvian State Radio and Television Centre (LSRTC).

Your personal data on the Single Website Platform shall be processed in accordance with the implementation of the legal interests of public administration institutions, for the fulfilment of obligations specified in the laws and regulations, fulfilment of contractual obligations, provision of public information, as well as other previously provided purposes.

The legal basis for the processing of personal data performed within the framework of the services managed by the Single Website Platform shall be determined by the following laws and regulations:

Employees of the parties involved in the operation of the Single Website Platform shall only process personal data for the performance of their official duties or on behalf of or under the instruction of the authorities, in compliance with the basic principles of personal data processing and confidentiality requirements set out in the institution's internal documents.

An employee shall be prohibited to process personal data obtained within the framework of the performance of official duties for his or her own or other persons' personal purposes. By processing personal data in the course of their official duties, processors of personal data shall, as far as possible, reduce the risk of personal data coming into the possession of unauthorised persons as a result of actions or omissions.

On the Single Website Platform, your personal data shall be processed in accordance with the requirements of confidentiality and taking care of the security of the data we hold. The processors of personal data on the Single Website Platform shall take various security measures to prevent unauthorised access to your data, disclosure of data or use of other inappropriate personal data. Proper data information processing, storage, data integrity shall be ensured with an appropriate level of security. Accordingly, we use proportionate and appropriate physical, technical and administrative procedures and means to protect the personal data we collect and process. The implemented security measures shall constantly be improved in accordance with the security requirements, subject to appropriate data protection safeguards and to the extent necessary for the purposes of the processing.

We carry out personal data protection with data encryption tools, firewall protection, as well as other data network security breach detection solutions. The data controllers of the Single Website Platform shall ensure the confidentiality of the data and take appropriate technical and organisational measures to protect personal data against unauthorised access, unlawful processing, disclosure, accidental loss, distribution or destruction, subject to appropriate data protection safeguards and to the extent necessary for the Data processing purposes. Personal data security measures shall constantly be improved and refined in order not to lower the level of personal data protection.

Protection of personal data processing shall be performed:

  • in the information technology infrastructure (servers, local computer networks and application software) for the personal data processed;
  • for personal data transported in the data transmission network, if any;
  • in the information systems used for the provision of work, which are administered by the institutions involved in the Single Website Platform;
  • for electronic documents developed, registered and in circulation, containing personal data.

You may withdraw your consent (if requested from you and you have given it) to the collection, processing and use of your personal data at any time. The personal data controller of the Single Website Platform shall assess your claims based on his/her legal interests. If personal data are no longer needed for pre-defined processing purposes, it shall be deleted.

The administrator of the Single Website Platform shall be responsible and processes personal data by means that must prevent the misuse, unauthorised disclosure, alteration of personal data.

In order to improve the communication of public administration institutions, the personal data controller shall monitor the received personal data. This data in an aggregated form can be used to create overview reports that can be disseminated to the public administration in Latvia. Messages shall be anonymised and not contain any personal data.

The Single Website Platform shall contain access data of the registered and public users, usernames, information selection parameters, traffic information, and Internet Protocol (IP) access address information. Single Website Platform shall use cookies to provide information about visitor activity, pageviews, sources, and time spent on the site. We collect this information to improve the convenience and interests of website visitors to ensure that you receive the best possible service. The processing of personal data shall be carried out as little as possible, only to achieve the purpose of the processing.

We only store your personal data on websites for as long as it is necessary for the purposes for which it was collected. The processors of the personal data of the Single Website Platform who have access to this data are trained to handle it properly and in accordance with the regulatory data security framework.

Personal data shall be stored for as long as there is a legal obligation to store personal data. At the end of the data retention period, the data shall be securely deleted or depersonalised so that it can no longer be linked to the data subject.

Personal data held by the Single Website Platform shall be considered as restricted information and shall only be disclosed to third parties in the cases, in accordance with the procedure and to the extent specified in laws and regulations or concluded agreements. When transferring personal data to the contractual partners of the Single Website Platform (independent controllers), additional provisions regarding the processing of personal data shall be included in the agreements.

Links to other sites with different terms of use and personal data protection rules shall be included on websites.

The institutions involved in the implementation and cooperation of the website platform shall cooperate with each other on the basis of the adopted regulations. If you have any questions or complaints regarding the processing and protection of personal data, report it to the State Chancellery by writing to the e-mail vk@mk.gov.lv, where the information submitted by you will be registered and evaluated, or contact the responsible person for data processing appointed by the State Chancellery. The responsible personal data controller shall be Aldis Apsītis (e-mail address: aldis.apsitis@mk.gov.lv. Data subjects may submit complaints regarding the use of personal data to the Data State Inspectorate (www.dvi.gov.lv ), if the subject considers that the processing of his or her personal data violates his or her rights and freedoms in accordance with the applicable laws and regulations.

The Unified Website Platform uses cookies and warns the website users and visitors thereof.

The Unified Website Platform uses cookies to fulfil the obligation specified in Paragraph 23 of the Cabinet Regulation No. 399 of 4 July 2017, Procedures for Accounting, Quality Control and Provision of State Administration Services, as well as in Section 10 of the State Administration Structure Law to obtain traffic and usage statistics in order to improve the ease of use of the Unified Website Platform. You are provided with the possibility to read the Cookie Policy and decide whether to give your consent to the collection of statistics, as well as to choose the option to share the content in social media. In the opt-in consent window, you are given the option to opt out of cookies by selecting “Reject”. The exception is the mandatory technical cookie which is enabled by the browser for the duration of the connection session. You can change your cookie preferences in the footer of the website by selecting the link "Changing cookie preferences".

Cookies are small text files which are stored on the memory of your computer or mobile device when visiting a website. During each next visit, the cookies are sent back to the website of origin or to any other website recognising the cookies. The cookies operate as a memory of the particular website, enabling the site to remember your computer or mobile device during next visits, and the cookies can also remember your settings or improve the user experience.

The cookies used can be divided into essential technological cookies without which the provision of the service is technologically impossible or significantly restricted, performance cookies and social media cookies.

By using the website you agree that the performance cookies placed on this website are used for the purpose of improving the quality of services in compliance with the State administration principles specified in Section 10 of the State Administration Structure Law which provide that the State administration must be organised in a way that is easily accessible to an individual and also the fulfilment of the obligation of the State administration to improve the quality of services provided to the public, to simplify and improve procedures for the benefit of natural persons.

When using third-party resources embedded on this website (for example, YouTube, Flickr, etc.), third-party cookies might be placed on your browser.

The website uses the following cookies:

  • Essential cookies:
    • SESS<ID> – this cookie is essential only for content administrators to ensure authentication (ID is replaced by a unique name created for each session).
    • maintenance_message – this cookie is necessary for all users to prevent the content or platform administrator’s notifications from reappearing (those which the content user has read and closed with the "Close" button).
    • allowCookies – this cookie determines whether you have agreed to the terms of use of cookies and whether to display a statement about the use of cookies in the future.
  • Performance cookies. This webpage uses the Google Analytics service made by Google Inc. which uses the cookies stored on your computer to enable analysis of how you use the relevant website. The information generated by the cookies about how you use the website is sent and stored to the Google server. Your IP address, when applying IP anonymisation, is shortened within the territory of the European Union or the European Economic Area. Google uses the information in order to assess how you use the particular website in order to prepare reports for website providers about activities on the relevant websites and to provide other services related to the use of websites and the internet. Google will never link the IP address received here with any other information being at the disposal of Google. In case of need, Google may provide this information to third parties if it is stipulated in laws or if third persons perform the processing of such data on the assignment of Google.
    • _ga, _gat, _gid – these three cookies are necessary for all users to allow traffic data to be passed to the Google Analytics statistics collection tool.

If you do not accept the use of performance cookies, traffic data will not be included in Google Analytics statistics.

  • Social media cookies:
    • _cfduid – this cookie is necessary for all users to share a content item on their social networks.

You may reject the creation, storage, and processing of such statistics by manually disabling the use of the cookie handling mechanism in your browser at any time.

You can change or delete your cookie settings in your browser settings. We have added links to cookie management information resources for the most popular browsers:

More information on how to control cookies according to your device’s browser can be found at: www.aboutcookies.org.